Contacting Coaches

This week I worked a total of 10 hours. On Monday I sent out the intro email to all the coaches that would be attending the tournament and waited for responses. For the remainder of the time in the office I spent it reading over emails sent by the staff and creating an extensive detailed excel sheet for the 14U West Tournament. The excel sheet took quite some time to create because I needed to make so many title cells and add in all the teams that said they would be coming even though they had not made a deposit yet. Some of the title cells included, team name, official team name, contact person, home and cell number, hotel they be staying at, if they made a deposit yet, paid in full, and many more. On Wednesday when I got into the office and checked my email I had received many responses from coaches. A lot of them responded telling me their official team name, where they would be staying, and a number to call them to receive a credit card number and charge a deposit on it. For the coaches that did respond, I also coordinated a time for them register a day or two before the tournament whichever was more convenient. My responsibility for the next couple of weeks leading up to the tournament was filling in the excel sheet with information, fieling away paperwork emailed to me and contacting coaches that I had yet to hear from.